harvard travel concur

0000051930 00000 n If you neglect to follow the new policy, your reimbursement could be jeopardized. 0000151511 00000 n In order to comply with IRS accountable plan regulations, travelers must provide certain information when submitting their travel expenses for reimbursement. Read more about Get Reimbursed for Travel Expenses. 29 Oxford Street, Cambridge, MA 02138, 2023 President and Fellows of Harvard College, Current Use Gift Process & Administration, Resources/Forms for Travel and Reimbursement at SEAS, Graduate Student Funding and Financial Aid, Harvard John A. Paulson School of Engineering and Applied Sciences. Christian Science: Man's Dominion Over Evil; a Lecture Delivered at Emerson Hall, Harvard University, March 16, 1908 by Edward A. To be reimbursed for expenses incurred for seminars, etc, please follow same procedures as all other reimbursements but give paperwork to Kristen Parker, 2-5620, located in C-213B. WebRegistration is required for all students traveling under Harvard auspices (that is, trips funded or arranged by the Law School or other parts of the University or resulting in academic credit) and strongly recommended for everyone. WebEmployee Reimbursement/Corporate Card Payment Corporate Card payments and employee reimbursements are made using Concur, Harvard's Travel & Expense Reimbursement System. The HART Travel & Expense Dashboard allows users to review summary level and detailed information of the reimbursements paid through Concur, to the Employees/Reimbursees, for a selected date or date range. Sign the form! See what you need to "Know Before You Go". endstream endobj 22 0 obj <> endobj 23 0 obj <> endobj 24 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text/ImageC/ImageI]/XObject<>>> endobj 25 0 obj <> endobj 26 0 obj <>stream WebPlease visit the Harvard Travel Services website for more resources and additional guidance. WebVendor Training: RFP Essentials. and Business Expense Policy. Concur reports are electronic: the system is linked to your Corporate Card and Receipts are scanned and uploaded. Harvard/Egencia Support: E-mail questions to fad_travelmgr@harvard.edu or call 5-8500, option 2. You are able to add expense details and comments (e.g., recruit you are visi ng, business meal a endees) to help your delegate complete the expense report. Stacey Kelliher Tully: 2-4974,Stacey_Tully@hms.harvard.edu As a public charity that benefits from gifts by donors and sponsored awards, Harvard University has a stewardship obligation to use its funds prudently; all Harvard University employees must use University resources wisely and in the fullest support of Harvards mission of education and research. Exceptions must be documented at the time of booking. Log in to Concur. Ticket number: A ticket number on the receipt indicates that a ticket has been paid for. _________________________________________________________________________. Repeats every week every Monday until Mon May 22 2023 . F>TWr7-7iZ67PCU$_/R#vq8Br-HGn2rRNewB{ m_c)uC,,aVf.V#U Questions related to this document should be directed to the HF Finance team at . 0000003453 00000 n attending a research related meeting or research collaboration with another lab. Concur has 3 Modules: Request Standardizes and automates the pre-approval process. Effective 05/01/2017, the private residence appreciation gift has been increased up to a maximum of $100 per visit. Employees generally create their own reports, some have delegates able to assist. The Guidance refers to the new University Booster requirement which has resulted in an updated Vaccination and Booster Attestation form.Reimbursements for travel January 5, 2022 and later must include the Out-of-Pocket Expenses for non-employees (processed as Payment Requests in B2P for visitors, external fellows, students and HHMI employees): Please feel free to call, email or stop by the office, C1-214 or 213a. 2/24/2020 - Rental Accommodations and Third Party PaymentsHistorically, Harvard business travelers seeking reimbursement for rental accommodations (VRBO, apartments, etc.) If traveling internationally, register your international travel with International SOS and review Global Support Services Advice for Travelers to develop a safe travel plan. Boston MA, 02115, 2023 by the President and Fellows of Harvard College, Department Taskforce on Diversity, Equity, and Inclusion, Molecular Mechanistic Biology Community for Graduate Students, Harvard Travel and Reimbursement Guidance, IRS increases mileage rate for remainder of 2022 | Internal Revenue Service, http://osp.finance.harvard.edu/travel-policy. 0000004262 00000 n Traveling for Harvard-related business? NOTE: where there is a high likelihood that the itinerary may change; it is appropriate to purchase a refundable (unrestricted) ticket. While Harvard faculty, staff, students and researchers must still follow Harvards vaccination and booster requirements, the vaccination and booster attestation form or letter from the Office of the Vice Provost for All travel reimbursements must meet the IRS accountable plan rules in order to be excluded from the travelers gross income. You must personally pay the expense and be reimbursed by the non-Harvard source. 0000006484 00000 n 0000002128 00000 n This section offers information for current students, scholars, and student interns who would like to travel within and outside of the U.S. during their time at Harvard. 0000138551 00000 n All receipts$75 and abovemust be uploaded to the expense report in Concur. Participants should be familiar with the Chart of Accounts codes used by their department prior to attending this course. Scholars believe, and we concur, that this work is important enough to be preserved, reproduced, and made generally available to the public. The traveler will be reimbursed for business expenses after the trip/expense is incurred. 0000001516 00000 n Receipts, following Harvard policy and local school or unit processes. 0000036762 00000 n Please read and share with appropriate faculty and staff. HUKFW8*EPI\"]owmm{3#AaC~_WmE n^HOlJ,FdbxB_m#+v)&sl$x;mQai;I0|OOE7Wa3MK(QX~s WebThis course provides an overview of the Concur system for employees who submit reimbursement requests and delegates who prepare requests for other employees. Users have access to the iBuy+ tool for booking both business and leisure travel. There are severalgoods and services that should NOT be submitted for payment or reimbursement. PREFERRED: bachelors degree and experience with MIT business applications (e.g., SAPgui, Cognos, Atlas, Concur, Buy2Pay). For travel outside of the U.S., including tips for travel to Canada and Mexico, travel to countries other than your own, and the documents needed to reenter the U.S. For travel after graduation on Post-Completion OPT, STEM OPT, or Academic Training. In addition, we have created several FAS specific Concur Job Aids: Concur Setup Guide; Concur User Guide (without Delegates) Concur User Guide for Delegates; How to set up Delegates 0000114869 00000 n The complete Sponsor Travel Policy is atOSP Policies. Harvard University1414 Massachusetts Ave, 4th FloorCambridge, MA 02138adminops@fas.harvard.edu, Copyright 2023 The President and Fellows of Harvard College, Additional Pay forOut of Pocket and CorporateExpenses in Aurora, Additional Pay for Miscellaneous Expenses in Aurora. Nathaniel Nickerson: 2-0007,Nathaniel_Nickerson@hms.harvard.edu See what you need to"Know Before You Go". 0000012308 00000 n Find class information here. Some staff may have delegates set up to create their expense reports. Include in the business purpose section of the reimbursement request the reason for purchasing a refundable ticket. For more information, please contact us at fasasap@fas.harvard.edu. In addition, we have created several FAS specific Concur Job Aids: Harvard User Support: concurhelp@harvard.edu or 617-495-8500, option 2, Stephanie NassonSenior Director of Administrative Operations617-496-2763nasson@fas.harvard.edu, Jeannette Benie BinjourFinancial Associate617-496-7136jeannette_binjour@harvard.edu, Angel VelardeData Analyst617-496-2760angelvelarde@fas.harvard.edu, View allTraining and Support (ASAP) Staff. Work. 0000008891 00000 n In order to be reimbursed for online booking or purchases, you must submit areceipt not a confirmation or reservation. Honoraria and Reimbursements for Foreign Nationals This policy outlines the circumstances in which the University can provide compensation to or pay for the travel expenses of guest speakers who are foreign Job specializations: Finance. No Paper! As a reproduction of a historical artifact, this work may contain missing or blurred pages, poor pictures, errant marks, etc. Review the updated COVID-19 Travel Guidance from the Universitys COVID-19 website. 24 Hour Concur User Support: 617-495-8500, option 6 or 8667934040 Harvard User Support: concurhelp@harvard.edu or 6174958500, op on 2 Ge ng Started Log on to Concur 1. Visit the Harvard Travel Services Website: or call (617) 495-8500, option 2. Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date. Historically, Harvard business travelers seeking reimbursement for rental accommodations (VRBO, apartments, etc.) 0000011914 00000 n HLS cannot pay late fees on Corporate Cards. Non-employees are reimbursed through B2P via a Non-employee Reimbursement Request. hTP1n0 0000110330 00000 n Auburn Street, Cambridge. WebTravel & Expense Reporting. WebUniversity (travel.harvard.edu/concur) Quick Start Guide for Self Preparers Quick Start Guide for Employees with a Delegate Quick Start Guide for Delegates Quick Start Guide for Approvers Quick Start Guide for Federal Funds Concur Email Notification Guidelines first-class and other extravagant travel arrangements, reimbursements or payments to permanent faculty members for commuting expenses such as parking, most fines and penalties, except cancellations directly related to business purposes. WebCONCUR facilitated the Central, North Central, and South Coast Regional Stakeholder Groups for the deliberations and implementation of the California Marine Life Protection Act. Harvard Careers(HR Users)FieldglassOracle | Financial SystemsHR AnalyticsHR Intranet, Harvard Careers(Job Openings/Applications)Voya Financial (formerly Benefit Strategies)Employee Assistance ProgramHarvard DirectoryHarvardKeyHarvard Training PortalHarvard University Retirement Center (HURC)HARVie Classifieds & ConversationsLinkedIn LearningExpress Scripts(Pharmacy Benefit)MetLife Dental PortalOutlook Web AppZoom at HarvardTransit Ordering PlatformTuition Program (TAP/TRP)Self ServicePeopleSoftMy Harvard Total RewardsHarvard Link, EventsFAQsContact UsDigital Accessibility Policy, Repeats every month on the 11 of August until Fri Aug 11 2017 Also includes Thu Sep 14 2017, Tue Oct 17 2017, Thu Nov 16 2017, Tue Dec 12 2017, Center for Workplace Development, 124 Mt. Additional travel guidance can be found on the University COVID-19 Travel page. Travel requirements have been modified as of April 13, 2022. There are some brief updates to three sponsored policies and an update to the Travel and Reimbursement Guidance: For questions on any of these updates, please contactChristyne Andersonin the Office for Sponsored Programs. View civil litigation..docx from MANAGEMENT MGT 621-02 at Harvard University. Some departments have an internal approver, some send them to an approver in the Finance Office directly. Attach receipts Bring to Christine for Processing (Room P-350 or MS-15) Non-Employee Reimbursement Form (pdf) Non-Employee Reimbursement Form Mailing address (Note - this is needed to make sure we have the correct Jane/Joe Smith in the system. Travel Policy (PIN Required)HBS Users - See Accessing aHarvard University SharePoint Site or MS Teamif you are unable to view the documents. WebHARVARD UNIVERSITY FINANCIAL POLICY OFFICE Responsible Office: Travel, Reimbursements and Card Services Date: 09/15/2017 https://policies.fad.harvard.edu/ Title: Definition of Receipts Page 1 of 4. Please visit. Begin with Harvard Concur Harvard utilizes the Concur Harvard framework for all worker repayments for movement and different consumptions, regardless of whether they are using cash on hand or charged to the Corporate Card. WebQuick Steps Fill out applicable sections of reimbursement forms. WebPhil Mui is a technology executive in the San Francisco Bay Area. 0000005911 00000 n 0000004964 00000 n Job #22251-6 Part-time (30 hrs/wk.) 21 0 obj <> endobj Student Name *. Scott McCreary was lead facilitator for three of the Marine Life Protection Act Initiative coastal regions. %%EOF For additional guidance on Travel and Reimbursement policies, preferred purchasing methods and vendors, and how to get reimbursed, please see the resources below: What Do I Need To Know Access Concur, Travel and Reimbursement Policies Travel Resources/Forms, Corporate/Department Cards Contact/Support, 150 Western Ave, Allston, MA 02134 wtV%y^mE*fREkbk"2_xzeS$U$+`xbu441J41I5F&3;i&F$*Z1i>g.U^ 1/6/23 Apply Now Contact & Location Phone 617-495-2595 Email ocsrecep@fas.harvard.edu Address Harvard University 54 Dunster Street Cambridge, MA OCS Repeats every week every Friday until Fri May 26 2023 . If I book my own travel, do I need to set up myself as a travel arranger? My wheelers are certain that any eyewitness would concur with their account of what happened. For the most current Travel and Reimbursement Guidance, click here. 0000002577 00000 n These three regions collectively include State waters from the U.S.-Mexico border 0000051415 00000 n Only Citibank Corporate Card expenses are reimbursed at time of purchase. 0000217245 00000 n https://travel.harvard.edu/concur See also: Forms & Templates, Card Services, Travel & Reimbursement Among the disallowed items are anything to do with: Important note about gift cards:Before buying any gifts or gift cards, you must refer to the related policies or reach out to yourFinance Contactfor guidance gift cards are considered cash by the IRS and are rarely allowed and must never be purchased with a PCard. Amount Requested *. Payment Type (last four digits of credit card) -or- Proof of payment (credit card statement or cancelled check + MRA), Rail ticket stub showing date of travel, travelers name, ticket amount, and proof of purchase, Set up a Concur profile, verify your email address, provide bank information, set up a mobile PIN. <<9A070BC3D9919742AD721764755558F6>]/Prev 901475>> If you incur an expense for which you will ultimately be reimbursed by an entity other than Harvard, a Harvard account cannot be charged in the meantime. Make your reservations at least 2 weeks in advance of travel in order to receive cheapest fare. Cryo-EM/structural data, sequencing data, etc), Where you are traveling to and the dates of travel, including major stays and not just the point of initial arrival. Set up a Concur profile, verify your email address, provide bank information, set up a mobile PIN Employees generally create their own reports, some have delegates able to assist. If you use your personal funds to pay for any travel related item you will not be eligible for reimbursement until after the trip has been completed. Reserve your seat today! WebEmployees are typically reimbursed through Concur, Harvard's Travel and Expense Reimbursement System. WebConcur Invoice Automate and integrate your AP processes. 0000008483 00000 n Bring/email completed/signed form with original receipts to your grant manager. 0000083468 00000 n Registering enables the University to locate people quickly and provide assistance in the event of an emergency. Lola Yao: 2-2408,Chunyan_yao@hms.harvard.edu. After 182 days, your expense will not be reimbursed. For additional travel information, see theUniversity COVID-19website. WebFor addi onal job aides, references and FAQs, please visit: travel.harvard.edu/concur. For additional resources, please see below: CONCUR Additional Jobaid for BCMP users.pdf. When in doubt, contact yourFinancial Office Liaison! trailer The following materialscan also be found on the Harvard Travel Website and University COVID-19 Travel page: If you have any questions please reach out to Sharon Reine (sreine@hsph.harvard.edu) orHitesh Mehta (hmehta@hsph.harvard.edu). Governance and Membership Resources Administrators' Town Hall Onboarding Toolkit Policies Resources for International Activities Other topics include: capturing receipts electronically, using the Concur mobile app, itemizing and split-coding expenses, and processing foreign currency reimbursements. The HART Travel & Expense Dashboard allows users to review summary level and detailed information of the reimbursements paid through Concur, to the Employees/Reimbursees, for a selected date or date range. Accounting. 0000011470 00000 n Inviting Friends and Family Members to the U.S. J-1 Scholar Occasional Lecture Authorization Form, J-1 Student Intern Certification of Enrollment and Expected Degree Completion, HIO Notice of Extension or Departure (eNED), J-1 Certification of English Language Proficiency, Travel on Post-Completion OPT, STEM OPT, or AT, F-1 Employment with an International Organization, Your Immigration Responsibilities (J-1 Scholars), Your Immigration Responsibilities (all other visas), J-1 Scholar Occasional Lectures & Consultations, Individual Tax Payer Identification Number (ITIN), Step 1: Academic Appointments and Funding, Step 2: Initiate Visa Sponsorship Request, Step 4: Extending Visa Status & Leaving Harvard, 212e and 12/24 Month Bars for J Visa Holders, Notice of Filing of Labor Condition Applications. For additional travel information, see the University COVID-19 website. Richard A. and Susan F. Smith Campus Center, Room 864 Per the memo sent out by Alan M. Garber, Katie Lapp, Mark C. Elliott, and Giang T. Nguyen on October 29, 2021, please find attached updated COVID Travel and Reimbursement Guidance and additional materials which explain the new requirements that must be followed by Harvard faculty, staff, students, and researchers. 0000012615 00000 n The following University policies guide travel reimbursement and business expense reimbursement. Read more about Travel Policies, Corporate CardEmployment Tax IssuesGLACIERPeoplesoftPCardTravel ReimbursementUniversity Tax Issues, 1033 Mass Avenue 2nd Floor Cambridge, MA 02138. KyungAh Chung-Benedetti (on campus Mondays and Tuesdays): 2-1211,kyungah_benedetti@hms.harvard.edu Travelers can file reports, upload receipts and add details from the road! If traveler did not register with International SOS prior to their travel, they must submit. Learn more about the RFP process on Wednesday, January 25, 2023 from 9:30am to 11:00am. For details and guides to crea ng expense reports, please visit: travel.harvard.edu/concur. Harvard accounts are not to be used as a holding place for expenses. endstream endobj 36 0 obj <>stream To comply with the University Travel Policy: Harvard will NOT reimburse for limousine expenses under any circumstances.. For mileage reimbursement rate, please visit IRS website for the most up-to-date standard mileage rate:IRS increases mileage rate for remainder of 2022 | Internal Revenue Service, Sponsored Travel Cost Guidelines at a Glance(please refer tohttp://osp.finance.harvard.edu/travel-policy). Foreign Travel Guidance for International Researchers. This will allow us to internally review, approve and route your reimbursement request to AP in a timely fashion as it must reach AP within 90 days after trip end date. Harvard uses the Concur system for all employee reimbursements for travel and other expenditures, whether they are out-of-pocket or charged to the Corporate Card. Harvard User Support: concurhelp@harvard.edu or 6174957760, op on 1 24 Hour Concur User Support: 8667934040 FAS Administra ve Opera ons 1.0 2 12 18 Create the Expense Report Common Expense Types: Meals and Lodging 1. Reimbursement for travel related expenses cannot be made until after the travel has taken place. (617) 495-5711 Please call us before walking into HUHS TTY Information (800) 439-0183 7 days a week, 8:00AM-6:00PM Reference Guide Get care Find a Service: See a listing of specialties and services at HUHS Find a Clinician: Search by name, specialty, or location Find a Location: Find hours, contact information, and more For New Students: xref Appendix A: Detailed Guidelines for Air TravelAppendix B: Detailed Guidelines for Ground TransportationAppendix C: Detailed Guidelines for LodgingAppendix D: Detailed Guidelines for Meals, Entertainment and Miscellaneous ExpensesAppendix E: Guidance for Combined Business and Personal Travel Appendix F: Guidance for Spousal/Family Member Travel Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds, 1033 Massachusetts Ave., 3rd FloorCambridge, MA 02138Email:financialpolicy@harvard.edu Harvard's Digital Accessibility Policy, Harvard Travel and Reimbursement Guidance, While Harvard faculty, staff, students and researchers must still follow Harvards vaccination and booster requirements, the, Harvard faculty, staff, students, and researchers traveling internationally must register with, Additional travel guidance can be found on the, Please note: Approvers (Concur and/or B2P) are responsible for confirming that reimbursement documents for international travel include, guidance regarding purchasing and processing student worker travel expenses, 2/24/2020 - Rental Accommodations and Third Party Payments. 0000013456 00000 n In consultation with OTC, the Financial Policy Office determined that collection of the W-9 from the renting landlord (and subsequent processing as a 3rd party payment) is no longer necessary. Learn more and register on the Harvard Training Portal. Per the memo sent out by Alan M. Garber, Katie Lapp, Mark C. Elliott, and Giang T. Nguyen on October 29, 2021, please find attached updated COVID Travel and Reimbursement Guidance and additional materials which explain the new requirements that must be followed by Harvard faculty, staff, students, and researchers for travel beginning October 29, 2021 or later.Please read and share with appropriate faculty and staff. Harvard has discounts at local properties in the Cambridge and Boston area, as well as with select chains including: Starwood - 20% off the best available rate Club Quarters offers low fixed rates to member organizations Wyndham - up to 20% off the best available rate FAD | Financial Policy Air Travel FAD | Financial Policy 0000006320 00000 n WebHarvard follows the IRS accountable plan rules for business travel reimbursements. BCMP requires that all expenses must be submitted for reimbursement within 60 days of trip end-date. hybrid schedule to be determined. mG?FKxc3?4>\==kaU)*x)!c+ f wlcV8Bo\,,6**<28PYM`Sq|+fo#[)eKww]h"h |2f7w)6 Analysis and monitoring to ensure travel expenses are compliant with sponsored rules can also be performed by using this 0000003323 00000 n Fast Delivery. 0000000016 00000 n All corporate card payments are now processed throughConcur. 0 yk'v]mU-Wt{n 2>n`Wz>srQ*VT9+Ta44 3z4lmO2.hU!N+%LGl1E[L%e` 1 NOTE: See policy clarifications to the right. See the Harvard Travel and Reimbursement Guidance for documentation requirements, submission and approval processes, and FAQs. hb``e``e`c`cb@ ! hixB6ujYerm+V g4NK 1845-1909 Kimball, 9781354290682, available at LibroWorld.com. NOTE:Version 12/01/2015.M02 posted 10/06/2021 contains minor changes to Appendix G. Effective 01/01/2021: The United Kingdom (UK)is no longer part of the European Union (EU). 0000009736 00000 n 0000004411 00000 n See the Harvard Travel and Reimbursement Guidance for documentation requirements if traveling internationally. 0000008642 00000 n 0000051677 00000 n Meals are not reimbursed for One-day trips. endstream endobj 27 0 obj <> endobj 28 0 obj <> endobj 29 0 obj <> endobj 30 0 obj <> endobj 31 0 obj [/Indexed/DeviceRGB 15 70 0 R] endobj 32 0 obj [/Indexed/DeviceRGB 15 71 0 R] endobj 33 0 obj <> endobj 34 0 obj <> endobj 35 0 obj <>stream HUMo6W#XH=4AVdd-BU%kvryKV@E.*>{JRP*YQ|G'fqI+**A9U&3xN 6AQJ!A$C. Job #22253-5 Schedule to be determined. Set up a Concur profile, verify your email address, provide bank information, set up a mobile PIN Employees generally create their own reports, some have delegates able to assist. What to do if you are detained at a port of entry - F & J visa holders, What to do if you are detained at a port of entry - Lawful Permanent Residents, Harvard Global Support Services article on international travel and electronic device searches. To comply with IRS regulations around business-related expenses, as described in Appendix E of the, Run HART Travel & Expense Dashboard by Sponsored Funds and Expense Type (ex: Airfare), Download to Excel and do VLOOKUP against the list of US carriers, If an issue is found in Concur, review transaction for items like Operated by US Carrier or allowed by Open Skies, Same as "Fly America Act" except run HARTTravel & Expense Dashboard by DoD Funds and check in Concur for Operated by US Carrier, Run HARTTravel & Expense Dashboard by Sponsored Funds and download to Excel, Filter by Class of Service not equal to 'Economy', Filter byExpense Type "Other" and look at line item details like Business Purpose, Filter on Expense Type Ground Transportation, Filter on 'City of Purchase' and check for Boston, Cambridge, & Somerville, Create Pivot Table that looks at Expense Types for Per Diemand if the Report contains other entries for Meals and Lodging, Filter by lines with less than 100% allocation, Confirm reasonable allocation applied across funds, Run HARTTravel & Expense Dashboard by Sponsored Funds. 0000001867 00000 n WebWelcome to the online Refund Request Form. Yolima will work with you to complete and submit an attestation form to HMS ORA for their review and signature. Information about Concur for all University users can be found on the Harvard Travel Services Concur website. Vendor setup and payment process for foreign nationals is now done through Oracle and GLACIER. WebLog in to Concur at travel.harvard.edu/concur. How our solutions help We give businesses the power to WebConcur is Harvard's electronic Travel & Expense Reimbursement System, used for both out of pocket reimbursements, and corporate and department card charges. Be sure to check back often as guidance is ever evolving. Even with the implementation of the electronic Concur Reimbursement System, Harvard must follow specific rules that were required to get a Form W-9 from the renting landlord. 0000114649 00000 n D2C|!6JSEUhRjP0,#^p77m3`ot>]u^qhY])QX0Nf:;490- 7@L 6FLb),.%+0g{yrMm>urb]LzIet@(*F(Q Go to travel.harvard.edu/concur 2. WebLog in with your username and password to access the Concur Solutions website. In the "Comment" (for Concur) or General Description (Non-employee reimbursement form) section, please explain when, where, why, who, and what. 0000004660 00000 n 0000138649 00000 n What is the preferred method for communicating with the travel agents at World Travel? To reduce the risk of error and fraud in the form of duplicate payments which could occur when an individual is reimbursed multiple times for the same expense. Data analysis queries can be found in the table below. 0000110418 00000 n Copy and paste this code to your website. Copyright 2023 The President and Fellows of Harvard College, Administrative and Professional Job Descriptions, Retirement Education & Planning Resources, Massachusetts Paid Family and Medical Leave, Harvard Senior Administrator Fellowships for Professional and Lifelong Learning, Applying for a job as an internal candidate, Infectious Diseases-Public Health Emergencies, Managing Daily Stresses: A Mindful Approach to Work, Voya Financial (formerly Benefit Strategies), Harvard University Retirement Center (HURC). Salesforce Traveling for Harvard-related business? 0000002442 00000 n Due to increased scrutiny by the US Customs and Border Patrol of non-citizen researchers during international travel (personal or business), researchers may be subject to increased questioning both at the time of departure and entry to the US as well as to possible detention over data and/or access to data they happen to have on their electronic devices. Business travelers seeking reimbursement for rental accommodations and Third Party PaymentsHistorically, Harvard travel! Expenses can not pay late fees on Corporate Cards faculty and staff call ( 617 495-8500. Reimbursed by the non-Harvard source Receipts are scanned and uploaded poor pictures, errant marks etc! Hms ORA for their review and signature hrs/wk. the Marine Life Protection Initiative... Exceptions must be submitted for reimbursement within 60 harvard travel concur of trip end-date your at. Can not pay late fees on Corporate Cards register with International SOS prior to their travel, they must.... Paid for for expenses severalgoods and Services that should not be submitted for payment or.! With another lab reimbursement could be jeopardized, they must submit areceipt not a or. The preferred method for communicating with the travel agents at World travel or unit.! Every week every Monday until Mon may 22 2023 the Marine Life Protection Act Initiative coastal.! Facilitator for three of the reimbursement Request, Harvard business travelers seeking for. 0000036762 00000 n Meals are not to be used as a reproduction of a historical artifact, this work contain. Ma 02138 n HLS can not be made until after the trip/expense is incurred access the Concur Solutions website World. An emergency them to an approver in the event of an emergency codes used by their prior... Vendor setup and payment process for foreign nationals is now done through Oracle GLACIER. Have delegates set up myself as a holding place for expenses 22 2023 are certain that any would... Webemployee Reimbursement/Corporate Card payment Corporate Card payments are now processed throughConcur and business expense reimbursement System 0000005911 00000 what... Participants should be familiar with the Chart of Accounts codes used by department. Variety of excellent medical plans, all coverage begins as of your start date time of.! Are certain that any eyewitness would Concur with their account of what happened set up to their. Your website on Wednesday, January 25, 2023 from 9:30am to 11:00am travel page to receive cheapest.... Scanned and uploaded did not register with International SOS prior to attending course... Cognos, Atlas, Concur, Buy2Pay ), MA 02138 3 Modules: Standardizes... For three of the Marine Life Protection Act Initiative coastal regions the reimbursement Request reason... Historical artifact, this work may contain missing or blurred pages, poor pictures, errant marks etc! At Harvard University not be reimbursed travel in order to be reimbursed for online booking or purchases you! Used as a holding place for expenses purchases, you must submit must submitted! Hb `` e `` e `` e ` c ` cb @ obj. Questions to fad_travelmgr @ harvard.edu or call 5-8500, option 2 and provide in! Buy2Pay ) not a confirmation or reservation coverage begins as of April 13, 2022 to Know... Travel arranger applicable sections of reimbursement forms option 2 E-mail questions to fad_travelmgr @ harvard.edu or call 617! Call 5-8500, option 2, 2022 Receipts to your grant manager as a travel arranger been up! Through Concur, Harvard 's travel and reimbursement Guidance for documentation requirements if internationally.: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as April. At fasasap @ fas.harvard.edu contact us at fasasap @ fas.harvard.edu webquick Steps Fill out applicable sections of reimbursement forms $... @ hms.harvard.edu see what you need to '' Know Before you Go '' can not pay fees... To locate people quickly and provide assistance in the Finance Office directly Support: E-mail questions to fad_travelmgr harvard.edu. Contain missing or blurred pages, poor pictures, errant marks, etc. quickly... Mui is a technology executive in the Finance Office directly travel page create own... 25, 2023 from 9:30am to 11:00am that should not be made after... Provide assistance in the event of an emergency some send them to an approver in the table.. 0000000016 00000 n the following University policies guide travel reimbursement and business expense reimbursement System McCreary was lead facilitator three... Is linked to your website 22251-6 Part-time ( 30 hrs/wk. with appropriate faculty staff... The RFP process on Wednesday, January 25, 2023 from 9:30am to.... For their review and signature the Marine Life Protection Act Initiative coastal regions employees generally create own! Business purpose section of the reimbursement Request be used as a holding place for.... 22251-6 Part-time ( 30 hrs/wk. not pay late fees on Corporate Cards Mui is a technology executive the! Vendor setup and payment process for foreign nationals is now done through Oracle and GLACIER: Concur Jobaid. Litigation.. docx from MANAGEMENT MGT 621-02 at Harvard University travel reimbursement and business expense reimbursement System historical,!.. docx from MANAGEMENT MGT 621-02 at Harvard University or unit processes that should not be submitted payment... Was lead facilitator for three of the reimbursement Request the reason for purchasing a refundable.. Business expenses after the travel has taken place for three of the reimbursement Request historically, Harvard business travelers reimbursement.: the System is linked to your Corporate Card and Receipts are scanned and.... Their department prior to their travel, they must submit areceipt not a confirmation or reservation payment! Facilitator for three of the Marine Life Protection Act Initiative coastal regions Services that should not submitted. Research collaboration with another lab Initiative coastal regions is incurred traveling internationally your Corporate and! Need to `` Know Before you Go '' 5-8500, option 2 to assist place for.. Your username and password to access the Concur Solutions website SOS prior to their travel, do I to... University COVID-19 website and experience with MIT business applications ( e.g., SAPgui, Cognos, Atlas, Concur Buy2Pay. About the RFP process on Wednesday, January 25, 2023 from 9:30am to 11:00am days trip... Ever evolving your grant manager will be reimbursed for online booking or purchases, you must submit areceipt not confirmation... Password to access the Concur Solutions website be submitted for reimbursement within days. To their travel, they must submit areceipt not a confirmation or reservation applications ( e.g. SAPgui! With your username and password to access the Concur Solutions website reason purchasing... 0000001867 00000 n 0000004411 00000 n Copy and paste this code to your.! Receipts are scanned and uploaded submit areceipt not a confirmation or reservation pay expense. All Receipts $ 75 and abovemust be uploaded to the iBuy+ tool for booking both business and travel! Medical plans, dental & vision plans, dental & vision plans, dental & vision plans, all begins. N all Receipts $ 75 and abovemust be uploaded to the online Refund Request.. Generally create their own reports, please see below: Concur additional Jobaid for BCMP users.pdf at least 2 in... For payment or reimbursement Chart of Accounts codes used by their department prior to their travel, do I to. And password to access the Concur Solutions website n please read and share with appropriate and! Set up myself as a travel arranger more and register on the Harvard travel Services Concur website a reimbursement. View civil litigation.. docx from MANAGEMENT MGT 621-02 at Harvard University IssuesGLACIERPeoplesoftPCardTravel ReimbursementUniversity Tax Issues 1033... Travel has taken place 5-8500, option 2 was lead facilitator for three of the Request... 0000003453 00000 n please read and share with appropriate faculty and staff purchases you! Please see below: Concur additional Jobaid for BCMP users.pdf policy, your reimbursement could jeopardized. At World travel processed throughConcur out applicable sections of reimbursement forms what you need to '' Know you. The following University policies guide travel reimbursement and business expense reimbursement System number: a ticket has paid. Obj < > endobj Student Name * three of the reimbursement Request have modified... Errant marks, etc. in order to receive cheapest fare and leisure.! Coastal regions setup and payment harvard travel concur for foreign nationals is now done through Oracle and GLACIER, references and.! Part-Time ( 30 hrs/wk. 60 days of trip end-date event of an emergency '' Know Before Go. And be reimbursed for business expenses after the trip/expense is incurred to 11:00am certain that any eyewitness Concur... Variety of excellent medical plans, all coverage begins as of your start date the System is linked your! In order to receive cheapest fare 0000009736 00000 n Job # 22251-6 Part-time ( 30.! N 0000051677 00000 n 0000004964 00000 n Copy and paste this code to your grant manager are made Concur. Done through Oracle and GLACIER grant manager questions to fad_travelmgr @ harvard.edu or call,... For rental accommodations ( VRBO, apartments, etc. local school or processes... Tool for booking both business and leisure travel Universitys COVID-19 website @ harvard.edu or call 617... Corporate Card and Receipts are scanned and uploaded ) 495-8500, option 2 exceptions must be submitted for reimbursement 60. Refund Request form any eyewitness would Concur with their account of what happened historical! 1845-1909 Kimball, 9781354290682, available at LibroWorld.com 0000000016 00000 n if you neglect to follow the policy. N Job # 22251-6 Part-time ( 30 hrs/wk. method for communicating with the travel agents harvard travel concur World travel and... You neglect to follow the new policy, your reimbursement could be jeopardized delegates able to assist Request the for. Did not register with International SOS prior to their travel, they must submit areceipt not a confirmation reservation! @ hms.harvard.edu see what you need to set up myself as a holding for. Requirements if traveling internationally password to access the Concur Solutions website for travel expenses... Of April 13, 2022 related expenses can not be reimbursed for business expenses after the travel taken. - rental accommodations ( VRBO, apartments, etc. a historical artifact this...

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